Difference between revisions of "York 2000"

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After BJC had finished we were hit with an unexpected bill of £1,500 for "damage to the mats" in the sports centre. While we recognised people had been stiltwalking on the mats (despite being asked to remove shoes when using the mats) we disputed the cost involved. A series of discussions with the university staff and their failure to identify the "damaged" mats once they'd (accidentaly) been put back in to the main mat pile meant that in the end we gave them £300 as a goodwill gesture, without admitting liability, and drew a line under the matter.
 
After BJC had finished we were hit with an unexpected bill of £1,500 for "damage to the mats" in the sports centre. While we recognised people had been stiltwalking on the mats (despite being asked to remove shoes when using the mats) we disputed the cost involved. A series of discussions with the university staff and their failure to identify the "damaged" mats once they'd (accidentaly) been put back in to the main mat pile meant that in the end we gave them £300 as a goodwill gesture, without admitting liability, and drew a line under the matter.
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We also got hit with a bill to reseed the entire camping area due to the "damage caused" by the tents, people and large quantities of sawdust used to help with the mud. Again, this was negotiated as the amount of money and damage was questionable. No payment was made.
  
 
''Moral? Have a contingency fund, negotiate unexpected bills if you think they are unfair and, if possible, have volunteers/crew wandering the site during the event to prevent damage before it happens!''
 
''Moral? Have a contingency fund, negotiate unexpected bills if you think they are unfair and, if possible, have volunteers/crew wandering the site during the event to prevent damage before it happens!''
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'''Busted!'''
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Security firm went bust - to be continued...
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'''No show'''
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 +
Show supremo pulling out late - to be continued...

Revision as of 06:53, 25 April 2014

Flooded campsite

We had a nice plan of the site worked out and printed in the booklets that were to be given to all attendees. Then we had two weeks of near constant rain and suddenly large amounts of our campsite were under water. We had to do a last minute rearrange of the site, using our inteded fire area as additional camping, moving the bar tent to opposite the chillout tent (as opposed to at one end of it) and relocating the big tops and generators. This resulted in a less than ideal layout and more noise which was no longer "shielded" by the sports centre building. But we did manage to fit everyone on to the (new) campsite area!

Moral? Be flexible, keep calm and be prepared to reorganise things if neccessary.

Damaged mats - unexpected bills

After BJC had finished we were hit with an unexpected bill of £1,500 for "damage to the mats" in the sports centre. While we recognised people had been stiltwalking on the mats (despite being asked to remove shoes when using the mats) we disputed the cost involved. A series of discussions with the university staff and their failure to identify the "damaged" mats once they'd (accidentaly) been put back in to the main mat pile meant that in the end we gave them £300 as a goodwill gesture, without admitting liability, and drew a line under the matter.

We also got hit with a bill to reseed the entire camping area due to the "damage caused" by the tents, people and large quantities of sawdust used to help with the mud. Again, this was negotiated as the amount of money and damage was questionable. No payment was made.

Moral? Have a contingency fund, negotiate unexpected bills if you think they are unfair and, if possible, have volunteers/crew wandering the site during the event to prevent damage before it happens!

Busted!

Security firm went bust - to be continued...

No show

Show supremo pulling out late - to be continued...