Difference between revisions of "BJC 2012 Business Meeting report"

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(Where to hold BJC 2013)
(Where to hold BJC 2013)
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Lorri asked if there were any volunteers to organise BJC 2013.
 
Lorri asked if there were any volunteers to organise BJC 2013.
  
Sam Hardwick & Claire Stephens volunteered York to organise BJC 2013. Although they have no venue confirmed yet, they have made preliminary enquiries and have support from the juggling clubs in Leeds and Harrogate.
+
[[Sam Hardwick]] & [[Claire Stephens]] volunteered York to organise BJC 2013. Although they have no venue confirmed yet, they have made preliminary enquiries and have support from the juggling clubs in Leeds and Harrogate.
  
 
There were no other offers to run BJC 2013.
 
There were no other offers to run BJC 2013.

Revision as of 04:41, 19 April 2012

BJC 2012 Business Meeting Minutes 15/4/2012

The meeting was chaired by Lorri (minutes scribed by Miark) and held in the warmest part of the Bar Tent.

The meeting was postponed by 1 minute to allow for latecomers; the meeting then started at 12:31pm.

Start

Lorri asked whether the attendees had enjoyed this year's BJC and was answered with a unanimous yes and much clapping.

The meeting gave a big thank you to Amie for organising the BJC.

There was then a brief pause for late arriving meeting-attendees, who were given a brief résumé of what they had missed in the meeting so far.

Where to hold BJC 2013

Lorri asked if there were any volunteers to organise BJC 2013.

Sam Hardwick & Claire Stephens volunteered York to organise BJC 2013. Although they have no venue confirmed yet, they have made preliminary enquiries and have support from the juggling clubs in Leeds and Harrogate.

There were no other offers to run BJC 2013.

The proposal to hold BJC 2013 in York was met with cheers of approval and the York organisers were congratulated on a successful bid.

Feedback

Lorri asked if there was any feedback people wanted to give to help York organise next year’s BJC. A full list of the suggestions and offers of help will be given to the Yorkies but responses included:

  • Good toilets and showers always make people happy + plenty of loo roll
  • The Ladybird Project are fantastic – perhaps it would be possible to use their tent more and programme events there?
  • Have a UV space again; Huddersfield offered to help with UV equipment
  • A bigger workshop board would be good
  • More Youth Circus; a chance for Youth Circus to meet up, showcase their skills, put on shows etc - Bryn has contacts
  • A Lazy Juggler area like Nottingham had would be nice
  • The Samba band in the parade was liked, if there is a parade next year – another samba band please!
  • Please ensure communication is not limited to Facebook as some people don't use it – the BJC organisers reminded everyone that the BJC website normally contains all necessary info and said they wasted a lot of time having to answer e-mails when the information was already there
  • Plenty of opportunities for volunteering would be good as people do want to help
  • Have set times for people to volunteer so they can arrange their volunteering around the workshops they want to go to
  • The workshop timetable cards at Nottingham were good, although printing costs is of course a factor
  • You can never have enough communication or information available, e.g. a no beer in halls rule or notice of event times being changed etc
  • Venue allowing, it would be good if the Balloon Jam could be situated in or closer to the main event as it creates a nice atmosphere and has better attendance
  • It was asked whether it was popular having the Beer tent next to the camping – there weren't many people opposed to its location this year
  • It was suggested that the BJC could be combined with the clown convention – this suggestion was not met with wholehearted approval
  • It was suggested BUC could be integrated into BJC as there hadn't been a BUC for two years – it was pointed out that combining the two hadn't worked very well in the past but it is something to consider
  • The real bar with real ale was good and the bar was thanked; Matt & Louise from the Bar said it had been a pleasure. The bar run by Lazy Jugglers at Nottingham was also praised. Both would be good options for 2013

Renegade was discussed and it was suggested that the stage-manager and compère be pre-arranged

  • The awards in the Public Show was a nice touch, perhaps a Hall of Fame for jugglers in future?
  • The meeting was reminded that if there’s something individuals really want to happen at the BJC then they can and should volunteer to organise it ;)
  • Fak offered to coordinate Passing Workshops again for BJC 2013
  • Huddersfield offered their support to the York BJC organisers
  • Traders are happy to give prizes for juggling games if BJC 2013 want them to
  • Security can be a bit hit and miss, perhaps one of the previous companies (that were particularly good) may be interested in doing it again?
  • The parade marshals were thanked for their help and it was suggested that more assistance would be needed for people getting off the buses if there is a walk from the drop off point to the start of the parade (if there is a parade) in 2013
  • Directions from train station to the convention site would be good, although this year (as is often the case) it wasn’t allowed
  • More choice of catering would be good but it was pointed out that the event isn’t large enough to support more than one caterer so (as this year) it would be good if there is lots of alternative eateries nearby
  • Book the Love Waffles people again. Mmm…
  • There was no fire show or fire space and this was missed – the person organising fire stuff in 2012 dropped out plus there were insurance problems. Suggested solutions included asking Equity about fire insurance and Andy from Huddersfield saying that Dark Spark have Fire Insurance and may be able to help with fire at BJC 2013

BJC 2014

Nigel put in an expression of interest on behalf of Milton Keynes. They have had venue issues with the venue they use for their one-day convention not wanting to allow 24 hour access but this may no longer be an issue. He will know more after talking to the governors in May and will keep people informed.

There were no other expressions of interest for BJC 2014 but all were encouraged to consider running a BJC in future.

Conclusion to BJC 2012

A round up of this year’s BJC included:

  • Confirmation that it had broken even
  • There were 1050 attendees (inc workers) at BJC 2012
  • The drawing of the raffle
  • The presentation of a special silver t-shirt to Russell for being one of only three people to attend all 25 BJCs so far (the other two will be presented at a later date as they weren’t present)

Thanks

  • The York team were thanked for volunteering to run BJC 2013.
  • Amie and her team were thanked for organising BJC 2012.
  • The attendees were thanked for caring about the BJC and coming to the meeting.
  • Lorri was thanked for being the BJC_2012 tweeter.
  • The people who did the BJC website and BJC Facebook page were also thanked.

The business meeting was then concluded after 31 minutes.

See you all in Yorkshire for BJC 2013.